CODE OF CONDUCT

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1. UMVC CODE OF CONDUCT

This Document sets out the Code of Conduct of the Ulster Military Vehicle Club and specifies the means provided to achieve that purpose. Our objective is to endeavour to provide a healthy and safe environment for all UMVC members and the public who may be effected by our activities. The success of the Code of Conduct will depend on your co-operation. It is therefore inportant that you read this Document cafefully and understand your role and the overall arrangement for Health and Safety. This Document should be regarded as a "living" Document in that it can be improved on as the need arises. It is our intention to review this Document in the light of Experience. UMVC members are encouraged to put forward suggestions for improvement. This will apply at any show, rally or other event at which UMVC members are appearing, wether or not the club is involved with the organisation of such an event.


2. DISCIPLINE AND APPEALS

When taking part in a Club related activity, all members must remember that their conduct reflects directly on the Club, and consequently it must be of the highest order. Each member is an ambassador for the Club, and should promote the benefits of being part of the Club whenever they can. 


1-1 All complaints regarding the behaviour of members should be submitted in writing and recorded by both parties.


1-2 The complaint will be heard at the next Club Committee meeting. If the complaint is of a serious nature, the accused member will have the right, should they so desire, to attend the Committee meeting and have a Club Member accompany them, in order to provide their side of events.


1-3 If the Club Committee so decides, an EGM can be convened to discuss a serious complaint, and has the power to take appropriate disciplinary action including the termination of membership.


1-4 The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within a reasonable time frame. 


1-5 There will be the right to appeal the decision of the committee, following disciplinary

action being announced. The appellant must notify the Secretary in writing within 30 days of

notification of the outcome of the disciplinary hearing.



3. PERSONAL DISCIPLINE

The UMVC is represented by its members, who are deedmed to be responsible for their behaviour, and members invited guests. Whether driving, passenger or performing Safety oriented duties, standards of deportment and politeness must be maintained so that the club is presented as a responsible oranistion. When taking part in a Club related activity, all members must remember that their conduct    reflects directly on the Club, and consequently it must be of the highest order. Each member is an ambassador for the Club, and should promote the benefits of being part of the Club whenever they can. Wearing the Club logo whenever they are participating in a Club activity is encouraged and Club clothing can be purchased through the Club Secretary

5. PUBLIC LIABILITY INSURANCE

It’s important to note that Personal Public Liability Insurance our more comprehensive Public Liability Insurance (PLI) cover is provided because you are a member of the UMVC.  For your cover to be valid you must not promote any other organisation. It’s also important to note that, just like any other insurance policy, you should do everything you can to avoid a claim.

 

All members taking part in club runs do so at their own risk. Those risks can never be totally

eliminated but can be minimised by following the advice below. Consider your own insurance needs. In particular ensure that you have Third Party (Public Liability) insurance that covers you whilst driving. Remember the current “sue everyone foreverything” attitude makes insurance essential.

VEHICLE INSURANCE

Owners must ensure that their vehicles are covered for both "road" & "off road" use as required and that all drivers are similarly covered. It is the responsibillity of the driver to confirm insurance cover with the owner before taking charge of a vehicle. Normal road insurance does not apply at "off road" events.

It is the responsibility of the driver to confirm insurance cover

Vehicles must be fully insured to be driven on the public highway and / or an event site

Drivers, who are not the owner of the vehicle they are driving, must have the permission of the vehicle owner and be fully insured to drive.

Drivers and vehicles must carry and be able to supply on request a suitable valid motor insurance policy

VEHICLE RESTRICTED VISION

If any vehicle has restricted vision, a responsible adult must act as vehicle commander. They must be in clear "two way" contact with the driver. It is the commanders responsibility to ensure passenger safety, especially when persons are mounting or dismounting from the vehicle, which should be done other than by, using the tracks or wheels as footrests.

VEHICLE PROJECTIONS

Drivers must ensure that any projections outside the normal overall width, length and height of their vehicle such as whip aerials or ring-mounted replica machine-guns, are properly secured before moving off, especially when moving through crowds.

PASSENGERS

No Passenger Vehicle may carry more passengers than the requirement of seats on that vehicles and/or in accordance with licence qualification. They must be correctly seated and children properly supervised by parent/guardian. On fully armoured, tracked vehicles, no passengers or crew can be carried on the exterior of the vehicle under ant circumstances. On amphibious vehicles, all crew and passengers must be equipped with floatation devices or life jackets when water-borne.

FIREARMS, EXPLOSIVES AND OFFENSIVE WEAPONS

Blank Firing

There must be no discharge of any firearm, barrelled weapon, thunder flash or other explosive device without prior written permission of an event organiser and local authority. Permitted Historical Reenactments using firearms or explosives to make any loud noise, a warning to alert the public must be given. You must not encourage people to handle any firearms or explosives 

You must not leave any firearms or explosives unattended


Replica & Deactivated

Replica and deactivated (not blank firing) guns may be carried during an event provided they are not loaded, they must not be fitted with a bayonet. All weapons must not be used in such a way as to cause anyone to feel threatened. Deactivated weapons must be accompanied with their deactivation certificate at all times


Swords Bayonets Blades

All Swords Bayonets and other bladed weapons may be used for static display purposes only, and must not be left unattended. The blades of all swords bayonets and other bladed weapons must be covered whilst on display. They must be sheathed whilst in transit,  are moving around an event. We recommend that all Swords Bayonets and other bladed weapons are made blunt and that you do not encourage people to handle them

NOISE

No excessive noise should be made that could cause a nuisance to others. No Generators should be used on a show site or camping site between the hours of 11:00pm and 7:00am. 

UNIFORMS FLAGS & SYMBOLS

 

1 - The use of WW2 German SS uniforms, insignia, flags, runes or Skull & Crossbones, or any other items associated with the SS is not allowed. 

2- The displaying of flags, banners or other devices depicting the Swastika is permitted.

3- Wearing British or Irish medals ribbons and ranks, to which the wearer is not entitled, is an offence and should not be worn.

4- Members of The UMVC  must not be seen as representing any form of political party.

5- Permitted uniforms should be worn correctly and in context, to enhance the appearance of vehicles. 

6- Displays that have the potential for offending individuals must carry a warning sign that is easily visible to the public saying, “This educational display shows the impact and consequences of war, which may cause offence or distress ". 

7- A complaint from a Member of the Public,  who reports they are offended by any uniforms, displays, flags and insignia (permitted or otherwise) must be treated with respect and asked to report their complaint to the UMVC Event Marshall or Committee Member . The decisions of event organisers to remedy any complaint remove displays, take down flags orask for uniforms to be removed from display must be abided by, and is final. 



 





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MAKING A COMPLAINT

All complaints regarding the behaviour of members should be submitted in writing or via email to the Secretary or Chairman of the Ulster Military Vehicle Club. The club has no formal control over the cations or inaction of members of the public attending club events. The Secretary will acknowledage receipt of the complaint in wrting within seven days. The Secretary will also forward details to the member the complaint ws made against within seven days. 

C0MPLAINTS PROCESS

The complaint will be discussed at the next available ( 'available' needed in case the incident happens on Sunday and the next meeting is Monday night, gives time to undertake research etc. ) Club committee meeting to decide how to act;


if the compliant is deemed to be if a minor nature, the Committee can immediately dispose of it accordingly without any parties present. ( What is your defintion of minor/serious offence how can you sanction someone withone their version of events ?? )


If the complaint is of a serious nature the member the complaint was made against and complainant will be notified by the Secretary of a committee meeting and have the option, should they choose, to attend it in order to provide their version of events. They may have one 'friend' accompany them to provide support. ( NB a 'friend' may not speak, an 'advocate' can attend and speak you must decide what you want and word as appropriate)


The Committee may decide to convene an EGM to discuss a serious complaint. ( What are the criteria for this beyond 'serious' ? I would suggest removing this option and saving the 'membership option' for appeals. Also remove relevant section below).


Committee Level Meeting ; Minor Incident

If it is decided that an incident can be finalised at a regular meeting seventy five percent (pick a figure but it must be over 60% to represent the club ) of the committee must be in attendance to make a displinary decision. The incident will be discussed together with any actions required, proposals taken, seconded and voted upon. Full minutes will be taken of the meeting. The outcome of a disciplinary meeting should be notified in written via recorded delivery within seven days of the meeting to the oerson who lidged the complaint and the member against whom the complaint was made. 


Committee Level Meeting ; Serious Incident

If it is decided that a Committee level disciplinary meeting is required were parties are to be present, it will be heard at the next scheduled meeting or one specifically convened for this purpose. The Secretary will notify all parties of the meeting giving a minimum of fourteen days notice of the meeting.  Seventy five present (pick a figure but it must be over 60% to represent the club) of the committee must be in attendance to make a disciplinary decision. Only the committee, the complainant and one 'friend' (or advocate as appropriate, you must decide). the member the complaint was made against and one 'friend' (or advocate) mat attend. All parties will be given the opportunity to present the facts of the incident as they see it. After all parties have spoken the committee will meet in isolation to discuss the incident and any actions required. If required the committee members in attendance may reconvene the meeting if further information is required. Proposals will be taken, seconded and voted upon. Full minutes will be taken of the meeting. The Club committee has the power to take appropriate action up to and including termination of Membership. The outcome of a disciplinary meeting should be notified in writting via recorded deliverey within sevsn days of the meeting to the person who lodged the complaint and the member against whom the complaint was made.

EGM Level Meeting ; Serious Incident

If an EGM level disciplinary meeting is required it will be heard at an EGM specifically convened for this purpose. The secretary will notify all parties of the meeting and the membership giving a minimum of twenty eight days notice of the meeting.  Only the complainant and one 'friend'  ( or advocate as approprivate, you must decide), the member the complaint was made against and one 'friend' (or advocate) and members of the club who paid membership prior to the inicident may attend or vote at the EGM. Both parties will be given the opportunity to present the facts of the incident as they see it. After both parties have spoken they will leave the room and the membership will discuss the incident and any actions required. Proposals will be taken, seconded and voted upon. Both parties will be invited back into the room and the Chairman will announce the decision  of the meeting. Full minutes will be taken of the meeting. The Club membership has the power to take appropriate action up to and including termination of Membership. The outcome of a disciplinary hearing will be formally notified in writting within seven days of the meeting via recorded deliverey to the person who lodged the complaint and the member against whom the complaint was made.

Appeals

There will be a right of appeal to the Club Membership following a disciplinary meeting outcome being announced . The appellant must notify the Secretary in writting within twenty one days of notification of the outcome of the disciplinary meeting stating the grounds for the appeal.

The appeal will be heard at the next AGM or an EGM specifically convened for that purpose within three Callendr months of the outcome of the original disciplinary meeting. The secretary will notify the membership of the meeting giving a minimum of twenty eight days notice of the meeting. Only the complaint and one 'friend' (or advocate), the member the complaint was made against and one 'friend' (or advocate) and members of the club who paid membership prior to the incident may attend or vote at the appeal. All parties will be given the opportunity to present the facts of the incident as they see it. Questions will be permitted from the floor after parties have spoken. Prop[osals will be taken, seconded and voted upon. The Club membership has the power to take appropriate action up to and including ternmination of membership. The decision of the appeal to the club membership will be final and on further appeal will be allowed.